Job Changes
Academic Personnel Actions
All job-related actions for tenured/tenure eligible faculty, continuing status/continuing status eligible academic professionals. lecturers, professor of practice and all other academic employees on a multi-year appointment are handled through the Dean’s Office. For additional information, please contact the Dean’s Assistant.
Staff Job Changes
Changes to an employee’s job classification (title), salary or FTE needs to be approved before the employee can be notified and the action can be processed.
Approvals – actions will require Dean or Provost level approval. The most common actions are represented below. The Office of Finance & Administration HR team can assist with more specific scenarios not addressed.
| Action | Permissible Salary Change | Documentation | Approval |
| Promotion | Up to & including 20% of current salary OR to salary grade minimum | Scope of job change described and justification for salary change | Dean |
| >20% of current salary | Scope of job change described and justification of % requested | Provost | |
| Internal Re-assignment | Up to & including 20% of current salary OR low end of market zone (mrz) | Scope of job change described and justification of salary change | Dean |
| >20% of current salary | Scope of job change described and justification of % requested | Provost | |
| Internal Job Transfer | 0% | Reason for action (should be no change in scope of duties) | Dean |
| Up to and including 20% of current salary | Scope of job change described and justification for salary change | Dean | |
| >20% of current salary | Justification of % increase requested (requires major increase in scope of duties) | Provost | |
| Retention | Any amount | Confirmation of external job offer & skill set | Provost |
| Other Salary Increase (no change in title) | Up to & including 20% of current salary | Justification for salary adjustment | Dean |
| >20% of current salary | Justification for salary adjustment | Provost | |
| FTE Increase | Justification for increase in FTE and identify funding source | Provost |
Salary increases that require funding from outside the home college or unit always require Provost or EVP/CFO approval
Definitions:
a) Promotion – moving to a different job with greater responsibilities, in a higher category with higher pay
b) Internal Re-assignment – change in the responsibilities to current job; may result in review of pay
c) Internal Job Transfer – same job title OR remains in the same category and MRP, may be in a different work location and/or department
Student Job Changes (Hourly)
Approval – Changes to a student’s job, pay or the termination of their position requires a request from the supervisor. Requests that result in an increase to the budget will also require the Office Finance & Administration post award approval if funded by grants, and the Director’s approval if funded by the unit’s state and/or local account.
