Payroll

Academic Pay Option Changes (Academic Year Contract Employees Only)

Regular faculty and academic professionals have the option of being paid over 9 or 12 months once they have completed their first year of employment.  If an employee chooses to change their election for the upcoming academic year, then they will need to complete the Pay Option Change form and email or fax it to HR not later than April 30th.

Academic/Payroll Calendars

The university operates on a bi-weekly period for all employees which begins on Monday and ends on the second Sunday.  The pay day for each biweekly pay period occurs the Friday following the end of the pay period. Specific dates for each pay period can be found by viewing the Payroll Calendars online.

Additional/Supplemental Pay

Units that want to provide employees with compensation in addition to their base salary will need to work with HR in advance to obtain process information and approvals.  Additional compensation provided for an employee’s appointment letter will automatically be processed by HR and units will not need to contact HR to initiate payments.

Paycheck Issues

ASA HR team members are responsible for ensuring that each bi-weekly payroll is accurate.  Employees should contact an ASA HR team member if they feel their pay is inaccurate.

Tax Withhold on Student Wages

Wages paid to a student employee through the payroll system are subject to federal income tax, state income tax and FICA (Social Security and Medicare) withholdings.  Federal and state taxes are dependent on the student’s gross income and how the student files their W-4 and A-4 forms.  The number of credit hours a student is enrolled for at the end of the drop/add period determines whether or not FICA tax is withheld.  For information on credit hours requirement, please visit Financial Services.

View You Paycheck

Employees can view their most recent and past paychecks online through MyASU. In MyASU, go to Employee Info tab > My Employment > Payroll > View Paycheck.